Here is a prom planning guideline. Most schools have their proms/grads in May and June. Obviously if yours is earlier you will need to bump your schedule back a bit. 

Important tip:  Hotels, banquet halls, DJs, caterers etc. book up fast. The earlier you book things the better the chance that you will get what you want. 

• Select Grad Committee.  Elect secretary, treasurer, chair & co-chair.
• Set up grad files and ask the school for use of a bulletin board.
• Start building a calendar of events.
• Short list for banquet site completed.
• Start fundraising events.
• Begin grad video (if applicable).

• Keep fundraising!
• Survey grads to find out what people want their prom to be including issues such as menu, theme, music etc...
• Decide on reception site.

• Keep fundraising!
• Book banquet site

• Start fundraising again!
• Got some time after exams at the end of the semester, start working on your February items.
• Make a short list for grad night themes.

• Plan to attend Safegrad workshop in London, for ALL schools in London-Middlesex, St.Thomas-Elgin and Oxford. See the "What's Happening" page for details. 
• Keep fundraising!
• Decide on Grad night theme and decorations.
• Make sure you get an invitation to the Safegrad workshop in March and BE SURE TO REPLY!!
• Make a short list of disc jockeys, caterers, & photographers. Begin to book them as soon as possible.

• Absolute last chance to book your preferred banquet site!
• Design tickets.
• Make plans now with retailers for fashion show as a fundraiser and to highlight Safegrad.
• Have you booked DJ, catering, photographer and other services?
• Keep fundraising, you're almost there!

• Plan fashion show.
• Arrange for videos and/or speakers for assemblies.
• Last chance to book services.
• Set prom ticket price.
• Finalize grad tickets and print.
• Sign contracts with all services.

• Organize grad floor show and/or activities (e.g. fun awards for "Most likely to be millionaire", etc.) and slide shows or entertainment.
• Sell and distribute grad tickets.
• Hold assembly informing grads about the details of their big night.
• Assign tasks to grad night volunteers and make sure everyone knows their job.
• Contact your local Health Unit for audio-visual resources for assemblies and announcements
• Host alcohol and drug awareness assembly in cooperation with OSAID, Student Council, and/or MADD and your local public health unit.
• Hang posters and make announcements promoting responsible behaviour (ex: NO drinking and driving)
• Go to the "Stuff You Can Use" section of this site, for some helpful ideas...

• Start selection and begin organizing next year's Grad committee.

We hope you have a great celebration!

Where to now?
Go to next Getting Ready topic - Decorations & Themes
Return to main Getting Ready page