Reception Site: __________________________________________________________________
Contract/Coordinator: ______________________________________    Phone: _______________
Address: ____________________ __________________________________________________
Location/Directions: (map available?)__________________________________________________
Reception Floor Plan:

Grad/Prom Date: ________________________________   Time: from _________   to _________
Capacity: ____________________________   Standing: _____________   Seated: _____________
Type of reception: _______________________________________________________________
______________________________________________________________________________
Catering Service: (is outside catering acceptable? Is gratuity included?) ______________________
______________________________________________________________________________
Kitchen facilities: (description) ______________________________________________________
Servers: (provided or extra?) ______________________________________________ Cost: _____
Gratuities included? ____________________________________________________  Cost: _____
Tables & chairs: (how many & what style?) __________________________________ Cost: _____
Linens & napkins: (color? types? sizes?) ____________________________________ Cost: _____
China & glassware: ____________________________________________________  Cost: _____
Restroom facilities: (handicap) ____________________________________________ Cost: _____
Dance floor: (capacity & electrical?) _______________________________________  Cost: _____
Equipment available: (PA system, microphone, amplifiers) _______________________  Cost: _____
Decorations: (limitations? extra services provided? early access?) _________________  Cost: _____
Do you provide security? _______________________________________________  Cost: _____
Parking: (free, charge, or valet?) __________________________________________   Cost: _____


IMPORTANT
Do you provide a contract? _________________________________________________
What are the cancellation terms? ____________________________________________
(if a contract is not provided, use this worksheet and have the service representative sign and date it.)

_________________________________________                   ____________________________
Signature                                                                                                 Date

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