The Room

Check that you have all of the following things: 1) ordered, 2) delivery arranged for, and 3) set up (you could use this part of the check list three times)

Location

Food

Insurance arranged/confirmed

Find out if your planning committee needs to have insurance beyond what the location you have booked offers (e.g. host liability).

Linen (tablecloths for all tables, including registration/sign-in)

Napkins

Colour: _______________________

Flowers

Security – Have you arranged for security to screen for intoxicated guests, door crashers etc?

Other Decorations: (e.g. arches, balloons, glitter or confetti)  

Invitations and Other Print Materials

Check that you have these items ordered, edited, and delivered (you could use this part of the check list three times)

Invitation to party, dinner, dance, or main event

Direction card/maps

Contract for Life (copies for each person attending)

Programs for the evening (optional)

Dress Determination – Have you told the guests what type of attire is expected? For example: casual dressy casual, dressy,  Black Tie optional.  This information can be included somewhere on the invitation.

Other details

The following details may be optional depending on your budget or the type of event you’re planning.  If you decide to have these details don’t forget to book far ahead and reconfirm closer to the date.